FAILURE TO COMPLY WITH THESE REGULATIONS MAY RESULT IN ENTRY TO THE EVENT BEING REFUSED OR REMOVAL FROM THE EVENT, SO MAKE SURE YOU READ THEM CAREFULLY!
1. Entry fee
a) In the event that All Japan Day Classic organisers reject your application to attend the event, your entry fee will be refunded in full.
b) In all other circumstances, your entry fee is non-refundable.
c) All entry fees must be paid prior to the event.
a) The vehicle displayed at the event must be the same vehicle listed on the application – attempts to switch cars without the knowledge of All Japan Day Classic organisers will result in refusal of entry and forfeiture of entry fee. The vehicle can only be displayed on the day/s it is entered.
b) Vehicles driven on trade plates must have their plates displayed whenever the vehicle is moving, including on the event grounds.
c) Vehicles must be free of sharp or dangerous items that may injure spectators.
d) If it is suspected that vehicles may cause damage to the event grounds (through dropped oil or hot exhausts etc), owners must take steps to prevent this occurring, or they may be held liable for any damage caused.
e) Vehicles on trailers: tow vehicles are not permitted to remain on the premises. Fifteen minutes is allowed for unloading and loading, after which point the tow vehicle and trailer must exit the reserve. All Japan Day Classic organisers reserve the right to remove tow vehicles and their respective display vehicles from the event at the owner’s expense if the tow vehicle vehicle is left unattended.
3. Vehicle display and signage
a) Placement and location of vehicles on the event grounds is entirely at the organiser’s discretion, and all directions given by All Japan Day Classic staff must be followed by entrants.
b) Fencing or other material or objects separating spectators from vehicles is prohibited.
c) Vehicles must have their entrant number and information sheet displayed on the passenger side of their front windscreen at all times.
d) Any additional vehicle information supplied by the owner, e.g. regarding the history or modifications, must be displayed either inside or on the vehicle itself.
e) Stickers on vehicles promoting businesses or other entities are permitted.
f) Flyers promoting businesses or other entities are permitted, but only with the express prior permission of organisers, and must only be placed under windscreen wipers of the vehicle entered so that spectators can take one if they choose to do so.
g) All other forms of promotion are prohibited, and unauthorised promotional activities will result in instant removal from the event.
4. Entrant/driver behaviour
a) We wil be located in a dry zone, and consumption of alcohol on the grounds is strictly prohibited.
b) Entrants/drivers must travel at walking pace whilst on the event grounds. If spectators are nearby, please request an escort by an All Japan Day Classic staff member.
c) Once vehicles are in place and on display, entrants/drivers may not start or move their vehicles nor use in-car audio equipment without the express permission of All Japan Day Classic staff.
d) Any entrant/driver behaviour that endangers the life or safety of any person on the event grounds will result in instant removal from the event, and, where necessary, police will be notified.
e) Damage to the event grounds or damage or breakage of any other property will result in entrants/drivers being liable for any repair or replacement costs, including reimbursement of the bond for event hire to All Japan Day organisers if it is forfeited.
5. Event timing
a) We will be meeting at 9am at Ingle Farm to depart at 10am for the beautiful drive to Birdwood. Estimated arrival time at Birdwood is 11am. If you are not joining us for the cruise, please arrive at Birdwood between 10am and 11am.
b) Unless arranged prior with All Japan Classic Day staff, failure to arrive by 11am will result in refusal of entry and forfeiture of entry fee
c) Vehicles MUST remain on the grounds between 11am and 2pm. This is for spectator safety and insurance reasons. Do not ask to leave early – you will be refused. This is a car show, not a car park. If you want to leave whenever you feel like, park on the street.
d) Gates will be re-opened at 2:00pm, with all vehicles to vacate the grounds by 3:00pm.